Scholarship Management

Empowering the Future

Make supporting students simple through efficient scholarship management.

So much to do,
so little time.

Successful scholarship processes have many moving parts. What normally consists of handfuls of employees with a wide array of duties can become very overwhelming, very fast. There are many responsibilities that come along with applying for and awarding scholarships, such as planning, designing, program development,
and tracking.

Not to mention all of paperwork needing to be on hand (letters of recommendation, transcripts, and essays).  It is far too easy to let one or more of those responsibilities to fall by the wayside, resulting in a poorly-run program.  Want to prevent this? 

  • Easy to Use on Any Device

    The request form is also optimized for tablets and other personal small computers. This ensures a wider array of students can apply to your scholarships - no matter their platform or available technology.

  • Send Invitation Codes

    Add invitation codes with expiration dates to ensure students read your rules and criteria, and to add a hard deadline on application submissions.

  • Customized Letters

    Automatic, mail-merged letters provide approval, progress, or declination emails to applicants, directly reflecting your criteria for the award and details for accepting the scholarship itself

  • Student Accounts

    Students receive an account where they can view their scholarship application & print the details. They can gauge status and progress on their request & can provide additional documentation on request

Online Precheck & Application

Vetting, verification, and submission can all be automated and taken off your hands with DonationXchange.

With DX, you choose the application questions that best fit your needs. The eligibility of the scholarship applicant will be checked while they are guided through the smart precheck quiz.These smart quizzes include automated, logic-based progression and the capability to collect relevant documents through file uploads. Those who pass the eligibility quiz can move on and submit their request. Users will fill out your personalized application with their information and what they are requesting. 

Upload files with ease

Applicants can take their time submitting any forms, and are able to save their completed progress and come back later. They can upload (and you can download) any relevant files. This includes letters of recommendation, transcripts, essays, and more. You do not need to send requests whenever you need to see the files. If the downloaded file somehow gets lost, download it again! No more waiting periods and no more fees.

Keep your applicants informed

Instead of waiting around in the dark wondering if you received their application, users are able to track their submission in real time through DonationXchange’s scholarship platform. Your designated review team members can collectively assess multiple applications in detail, review histories of previously submitted requests, respond with further questions, and save recommendations or comments.

DonationX customizes your workflow so you can complete the process in a way that is easiest for your team. Since you can keep all of your relevant giving information in one place with DX, your team will be able to access it whenever they need to.


Schedule Emails

Create email templates for each part of your campaign.  


DX will customize your grants page to fit your branding.

Accessibility for Applicants

Save and modify any applications or requests  before submitting. Reset log-in information and passwords manually without needing to contact a program administrator.


Designate reviewers to check, rate, comment, and move the application forward to the next stage.