Donation Request Form
  • Step 1
  • Step 2
  • Step 3
  • Step 4
  • Step 5
  • Step 6
  • Step 7
  • Step 8
  • Step 9

Donation Requests

Duke University Athletics receives several hundred requests for memorabilia, merchandise, and autographs from organizations each year. We wish it were possible to honor all of them, since most are very worthwhile causes. Please know that all requests are given serious consideration. Due to the high volume of requests we receive, however, the following guidelines must be followed to assure fairness.

Request Eligibility

Duke University Athletics focuses its efforts on assisting organizations that benefit youth activities, disadvantaged youth, children’s medical related causes, and educational programs for youth.

We are unable to donate complimentary tickets for all Duke University athletics events. Tickets may be requested for Football, Women’s Basketball and Olympic sports. Upon receipt of such requests, Duke University Athletics will contact the appropriate individual to finalize details of the ticket purchase. Memorabilia is limited to ONE request per organization during the Duke Athletics fiscal year (July 1st through June 30th).

Requests related to the following are ineligible to receive donations:

  • Requests that would benefit students in grades 9-12, preparatory school, or junior college are not permitted due to NCAA regulations.

  • Proceeds or actual item may NOT be provided to a high school, preparatory school or 2-year college for any reason. This includes any elementary and middle schools that are financially tied and/or associated with a high school.

  • Requests for operating expenses and other monetary donations.

  • Business award and incentive programs (for profit).


Application Process


We require a formal donation request submitted in writing on organizational letterhead including the nature of the event, 501 (c)3 status, date of the event and how the item will be used (i.e. silent auction, raffle, etc.). The Duke University Athletics Donation Request Form must also be completed in its entirety. All donation requests must follow the guidelines listed below:

  • Request must be submitted at least four weeks prior to the date for which the donation is needed, no exceptions.

  • Requests must be made through this online form. Please refrain from emailing, faxing, and mailing donation requests.

  • Once approval has been granted for requests of autographed equipment, requestor will be contacted to provide the item to be autographed (baseball, soccer ball, etc.). Requestor will also be responsible for any return postage charges associated with shipping pieces of equipment.

  • Due to the high volume of requests we receive, we are unable to provide status reports for submitted donation requests.

There is a separate approval process for all Men’s Basketball memorabilia, autographs and ticket requests. Interested charitable organizations should contact the Men’s Basketball Office (919-613-7500) for additional information.


Processing Your Request

Donations are mailed at least 2 weeks before the item is needed for the event. Considerations for donations include: type of event, non-profit status, projected proceeds raised, past donations, and beneficiary (i.e., children’s medical related causes, youth activities, and educational initiatives).

All decisions made by the Duke University Athletics Association are final.
Pick Organization Country and Type
Organization Search



Organization Info
Please fill out any missing organization information below.
If you know the Tax ID it will speed up the processing and verification of your request.
(Providing a contact at the organization will speed up the processing of your request.)
Requester Primary Contact Information
(this will be in the email used to communicate the status of the request moving forward. please verify the email)
Event Details
(include Street, City, State and Postal Code)
Metrics
We support charitable organizations whose missions and programming are in step with our areas of focus. Please let us know which of these focus areas best describes your mission.
Donation Request Form

Item(s) Requested
  • Available items include tickets, memorabilia (1 per organization, per fiscal year), and promotional items.
  •  
  • There is a separate approval process for all Men’s Basketball memorabilia. Interested charitable organizations should contact the Men’s Basketball Office (919-613-7500) for additional information.
  •  
  • Tickets may be requested for Football and Women’s Basketball.

Other:
Purpose of Request
Will the item be sold or auctioned for fundraising purposes?
Does your oganization provide support or benefits to students in grades 9-12 or junior college?
Please explain:Please note that, in most cases, NCAA regulations preclude us from providing items to fundraisers that will benefit prospect-aged individuals.
Statement of Understanding
By my selection below, I certify that the item provided to me per this request will be used only in the manner I specify above. I understand that this item may not be sold for personal profit nor donated to a fundraising activity unless designated as such above. I understand the NCAA regulations detailed in the above policy and agree to follow all guidelines set forth therein.


Confirmation

Please enter the contact name of the person at this organization who requested you to submit your request. Leave blank if no one referred you.
Select
When submitting, please include documentation describing the fundraising event in which the item will be used (e.g., flyer for event, memo describing event).
(Click on Select button to attach multiple documents. The files should be selected from a folder on your computer. The files will be listed under the attachment box. Files will be uploaded when you click submit. Attachments must be in one (1) of the following formats: Pdf, doc, docx, xls, xlsx. Limit the file size to less than 10MB.)

 
Get Audio Code





Please click the Submit Form button only once, to avoid multiple transactions/donation requests.
* Denotes required fields
A DonationXchange account will be created and provided in the confirmation email for tracking purposes.

Powered by www.DonationX.org
Privacy Policy



Help